Inbox triage
Urgent emails get flagged straight away. The rest are parked neatly so you can deal with them when it suits you.
AI Business Optimisation Solutions
AIBOS
Busy day? I fix that.
I set up a team of AI agents for your small business, tailored to how you work, so emails, invoices, reminders and cash flow get handled and you can get back to the real work.
After-hours AI setup: weekdays 4–11pm, weekends all day. No disruption to your workday.
I come to you: home or business, for your demo and setup.
What we do
I install and configure Grok Box: a team of Grok AI agents, set up as an always-on team for your business. We tailor your AI agents to suit your business's needs. Your starter team is a Business Manager, a Secretary and a Tax Accountant, all working in the background. It takes the admin off your plate and tells you about problems before you have to go looking.
Invoices and cash flow
Overdue invoices, bills coming due and quotes still waiting are brought to you, not buried. It works with MYOB, Google Drive and Microsoft 365, including Outlook, Teams, OneDrive and your Excel and Word files.
Reminders and jobs
Follow-ups, client queries and upcoming jobs are kept on track, with a nudge when something needs you.
Tailored to your business
A Business Manager, Secretary and Tax Accountant, set up around your clients, jobs and the way you work. Always on, and always yours.
How it works
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Chat
We have a relaxed chat about your business and where the time goes each week.
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Setup
I set up Grok Box on your own computer, or on new hardware I source for you in your name, connected to MYOB, Google Drive and your Microsoft apps. Your agents are tailored to how your business runs.
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Handover
I show you how it all works, and you're away. Your accounts stay in your name.
Example chats
See the agents at work
Your starter team is three AI agents: a Business Manager, a Secretary and a Tax Accountant, tailored to suit your business's needs. Here's how a normal day might look for a small cleaning business.
Business Manager
Knows every job, where it's at and what it's waiting on.
Example chat · Today
Where are we at with jobs this week?
Here's the job board:
On the go (2)
- St Marys end-of-lease (today)
- Raj, Kingswood (today)
Waiting on (3)
- Supplies: Westline order for the St Clair office job (on today's 2:15 pm pickup)
- Contractor: carpet steam clean must finish before the Penrith end-of-lease
- Builders: handover at the Jordan Springs new build, then the post-construction clean
To book (2)
- Dave, Colyton (rebook)
- Helen, Glenmore Park, from Tue 13 Oct. Her notes (eco products, dog, key) are on her job sheet.
Completed this week (3)
- 2 handed to the Tax Accountant for invoicing
Action: the carpet cleaner at Penrith is running a day late. I suggest moving the end-of-lease to Thursday. Want me to draft a note to the property manager?
Yes, move it to Thursday and send them the note.
Done ✅ Penrith end-of-lease moved to Thursday, your note to the property manager has gone, and the board is updated.
Secretary
Keeps your day on track and flags what's urgent.
Example chat · Today
Urgent: Dave (8:00 am, Colyton) emailed at 1:00 am. He can't be home, couldn't get through by phone, and needs to reschedule.
Open slots: Thu 9:00 am or Fri 1:00 pm. Want me to draft a reply for you to approve?
Here's the rest of today:
8:00 amDave, Colyton (to reschedule)- 10:30 am End-of-lease clean, St Marys (5 hrs)
- 3:30 pm Raj, Kingswood (1.5 hrs)
- 5:30 pm Pick up supplies, Westline Cleaning Supplies, Werrington
Possible clash: oven and walls were added to St Marys yesterday, about an extra hour. You'd finish near 4:30 pm and be late for Raj.
Good news: Dave's free slot fixes it. St Marys is empty, so start there at 8:00 am and finish about 2:00 pm. Grab the supplies at Westline on the way (around 2:15 pm), then Raj at 3:30. Done by 5:00 with your evening free. Shall I set that up?
Yes, move St Marys to 8, add the supplies run after, and offer Dave Thursday.
Done ✅ St Marys 8:00 am, Westline 2:15 pm, Raj 3:30 pm. Here's a draft for Dave. I won't send it until you approve:
“Hi Dave, thanks for letting us know, and sorry we missed your call. Would Thursday at 9:00 am suit? Jess, Sparkle Cleaning”
Reply send and it's on its way.
Tax Accountant
Logs receipts and keeps your records tidy for your accountant.
Example chat · Today
Supplies from Bunnings
Logged ✅
- Supplier: Bunnings St Marys
- Date: 3 Oct 2026
- Total: $86.40 (GST $7.85 shown on the receipt)
- Category: Cleaning supplies
- Saved to: Receipts / Oct 2026
- Running total: updated in your receipts sheet
And my new phone? Personal use too.
- Logged as mixed business and personal use.
- Flagged for your accountant to work out the business share.
- A 4-week usage diary can help.
Start a diary? Y/N
General info only, not tax advice. Check with your accountant.
Example chats with a fictional cleaning business. All names, times and amounts are made up for illustration.
The Business Manager's morning brief
Same day, same business. Before Jess starts work, the Business Manager pulls together what the Secretary and Tax Accountant have found into one short brief.
Business Manager
Morning brief · 7:30 am
Morning brief for Sparkle Cleaning (fictional).
1 action needed: approve the reply to Dave (Colyton). He emailed at 1:00 am: can't do 8:00 am, needs to reschedule. The Secretary's draft offers Thu 9:00 am.
Today's run
- 8:00 am St Marys end-of-lease (moved into Dave's slot, oven and walls added)
- 2:15 pm Westline Cleaning Supplies pickup, Werrington
- 3:30 pm Raj, Kingswood
- Done by about 5:00 pm
Waiting on
- Penrith: carpet contractor running late. End-of-lease moved to Thu 11:30 am (after Dave's 9:00 am offer). Property manager told.
- Jordan Springs: builders' handover, then the post-construction clean.
Money (from the Tax Accountant)
- Overdue: Greenway Cafe $1,240 (14 days), M. Kowalski $385 (9 days). The reminders you approved went out yesterday.
- Bill: Westline $640, due Friday
- To invoice: 2 jobs completed this week
- Receipts: 4 logged this week, $312.60 in total
- BAS: Jul–Sep quarter due 28 Oct
Admin
Domain: sparklecleaning.com.au expires in 3 days. Renewal link ready.
New leads
- Priya Nair: end-of-lease before Friday's inspection
- Tom Delaney: weekly office clean, quote waiting 5 days
Approved. Send Dave's reply.
Sent ✅ Thu 9:00 am is held for Dave until he replies.
Agents we can build
Every AIBOS client starts with a Business Manager, Secretary and Tax Accountant. Here are some of the extra agents we can tailor to your business. Tap a name to see what it does and an example chat. You approve everything before it goes out.
Want something not on this list? We tailor your AI agents to suit your business's needs.
Job & Client Hub
Every client, job and note in one place, from enquiry to paid.
What it does
- Logs new enquiries with the client's details, address and job description
- Tracks each job: quoted, booked, in progress, invoiced, paid
- Keeps photos, notes and documents attached to the right job
- Prompts you when a job has stalled at a step for too long
Suits
Tradies, builders, cleaners, mechanics, home services and any business that runs on jobs.
Job & Client Hub
Ridgeline Plumbing (fictional)
New enquiry logged: Sam Patel, 14 Elm St, leaking hot water unit. I've added it to Quoted. Also, the Harris bathroom job has sat at 'Invoiced' for 12 days. Want me to pass it to the Payment Chaser?
Yes, pass it on. Book Sam's site visit for Thursday.
Done. Sam's visit is pencilled in for Thursday 10am. I've drafted a confirmation text for you to approve before it goes.
Supplier & Parts Shopper
Searches for the best prices on parts and supplies; you place the order.
What it does
- Searches supplier websites and public listings for the parts you need
- Compares price, availability, delivery time and pickup locations near you
- Keeps a list of your preferred suppliers and trade accounts
- Prepares a shortlist for you to choose from
Suits
Tradies, mechanics, retailers, cafes, cleaning businesses, anyone who buys parts or stock.
Supplier & Parts Shopper
Westside Auto Repairs (fictional)
Shortlist for front brake pads (Corolla 2018): three suppliers checked. Two have stock for pickup today, one delivers tomorrow. Each price links to where I found it, so you can confirm it.
Go with the pickup closest to the workshop.
Noted. Here's the supplier's page and phone number. You place the order, and I'll add the pickup to today's run sheet.
Compliance & Regulations Watch
Plain-English heads-ups on NSW Fair Trading, SafeWork NSW and council updates.
What it does
- Checks public sources such as NSW Fair Trading, SafeWork NSW, the ATO, Fair Work and your council
- Summarises changes in plain English, with links to the original source
- Tracks your licence, permit and registration renewal dates
- Flags items to discuss with your accountant, lawyer or industry body
Suits
Every business, especially trades, hospitality, property and health.
Compliance & Regulations Watch
Corner Bean Cafe (fictional)
Heads-up: your council has posted an update about outdoor dining permits. Here's a plain-English summary and the link to the original notice. This isn't legal advice, so I've flagged it for you to check with the council or your adviser. Your food business licence also renews in 6 weeks.
Thanks. Add the renewal to my calendar and put the permit question on my list for the accountant.
Done. The renewal reminder is set for 2 weeks before, and the permit question is on your adviser list.
Quotes & Invoices
Professional quotes and invoices drafted from your price list.
What it does
- Drafts quotes from your price list and job notes
- Turns accepted quotes into invoices
- Keeps track of quotes waiting on a reply
- Sends drafts to your bookkeeping software or the Tax Accountant agent for recording
Suits
Tradies, home services, mechanics, professional services, any business that quotes.
Quotes & Invoices
Brightside Electrical (fictional)
Draft quote ready for the Nguyen kitchen: 6 downlights and 2 double power points, from your price list and today's site notes. Ready for you to check.
Add an hour for the switchboard check, then send it.
Added and sent to the Nguyens. I'll let you know if there's no reply in 5 days.
Payment Chaser
Polite reminders for overdue invoices, ready for you to approve.
What it does
- Keeps a list of overdue invoices and how long they've been outstanding
- Drafts friendly, then firmer, reminder messages for you to approve
- Reminds you who to call personally
- Flags long-overdue invoices for you to discuss with your accountant or adviser
Suits
Every business that invoices.
Payment Chaser
Tidy Lawns Mowing (fictional)
3 invoices are overdue. I've drafted friendly reminders for the two at 10 days. The third is over 60 days, so I'd suggest a phone call, and I've flagged it to raise with your accountant.
Approved, send the two reminders. I'll call the third tomorrow.
Done, both reminders are on their way. I've added the call to tomorrow's list.
Reviews & Reputation
More reviews, and thoughtful replies to every one.
What it does
- Drafts review-request messages to send after a job, with your approval
- Alerts you to new reviews on your Google Business Profile or other accounts you own
- Drafts thoughtful replies to positive and negative reviews
- Summarises common themes in customer feedback
Suits
Every customer-facing business.
Reviews & Reputation
Glow Beauty Studio (fictional)
New 2-star review from 'Kim R.' about a long wait on Saturday. Here's a draft reply: an apology, an explanation of the double booking, and an invitation to get in touch.
Good. Make it a bit warmer and post it.
Warmer version posted. I've also noted 'Saturday wait times' as a theme to keep an eye on.
Marketing & Social Media
Regular posts and newsletters without the blank screen.
What it does
- Drafts social media posts and a simple monthly content plan
- Turns finished jobs and happy customers into post ideas, with their permission
- Prepares email newsletters for you to approve
- Suggests timing for posts and seasonal promotions
Suits
Every business, especially those that win work from social media and word of mouth.
Marketing & Social Media
Sparkle Cleaning (fictional)
Here are 3 draft posts for next week, including a before-and-after from the St Marys end-of-lease clean. The customer said yes to sharing the photos.
Post the before-and-after on Tuesday. Skip the third one.
Scheduled for Tuesday 7pm. The third draft is saved in case you want it later.
Customer Follow-up
Thank-yous and check-ins that bring customers back.
What it does
- Drafts thank-you messages after a job or purchase
- Reminds you when a customer is due for a repeat service
- Drafts check-in messages for past customers you haven't heard from
- Keeps a simple record of who was contacted and when
Suits
Every business with returning customers.
Customer Follow-up
CoolAir Services (fictional)
5 customers had their air-con serviced last spring and are due again. I've drafted a short check-in message for each, ready for your OK.
Looks good. Send them.
All 5 sent and logged. I'll let you know as replies come in.
Rostering Assistant
Draft rosters that cover your busy times.
What it does
- Drafts weekly rosters from staff availability and your busy periods
- Handles shift-swap requests and flags gaps
- Sends draft rosters to you for approval before they go to staff
- Flags pay rate and award questions for checking with the Fair Work Ombudsman or your adviser
Suits
Cafes, restaurants, retail, salons, cleaning teams, any business with staff.
Rostering Assistant
Corner Bean Cafe (fictional)
Next week's draft roster is ready. Saturday morning has a gap since Mia is away. Leo has offered to swap in. One question, a public holiday pay rate, is flagged to check with Fair Work or your adviser.
Approve Leo for Saturday and send the roster out.
Roster sent to the team with Leo on Saturday. The pay rate question is on your adviser list.
Grants & Tenders Finder
Grants and tenders that may suit you, with closing dates in your calendar.
What it does
- Searches public grant listings, for example business.gov.au and NSW Government programs
- Watches tender and quote-request sites relevant to your trade
- Summarises eligibility and closing dates
- Drafts application notes for you or your adviser to review
Suits
Every business, especially trades, construction, professional services and community-focused businesses.
Grants & Tenders Finder
Ridgeline Plumbing (fictional)
Found a state small business program that may suit you, closing in 3 weeks. Here's the link and a summary of the eligibility rules. Whether you qualify is for you or your adviser to confirm.
Put the closing date in my calendar and draft some notes for my accountant.
Done. The closing date is in your calendar with a reminder a week before, and draft notes are ready for your accountant.
Training & SOP Writer
Turns "how we do things here" into clear guides for staff.
What it does
- Turns your explanations, notes or voice memos into step-by-step guides
- Drafts checklists and induction packs for new staff
- Keeps guides up to date when processes change
- Prepares short quizzes or summaries for staff training
Suits
Every business with staff, or any owner planning to grow.
Training & SOP Writer
Sparkle Cleaning (fictional)
I've turned your voice memo into a 10-step 'End-of-lease clean' checklist for new staff. Two steps weren't clear, so I've marked them for you to fill in.
Oven goes before the floors. Otherwise approved.
Updated and saved to the staff guides folder. It's ready for Monday's new starter.
Bookings & No-show Saver
Reminders and rebooking messages that keep your appointment book full.
What it does
- Drafts booking confirmations and reminder messages
- Keeps a cancellation list and suggests who to offer a freed-up spot to
- Tracks no-shows and repeat late cancellations
- Prompts rebooking messages when a regular client is due
Suits
Hair salons, barbers, beauty therapists, nail salons, lash and brow studios.
Bookings & No-show Saver
Fade Street Barbers (fictional)
Your 2pm just cancelled. Two people on the cancellation list want an afternoon spot. Here's a draft message offering it to Josh first.
Yes, offer it to Josh.
Sent. If Josh doesn't reply in 30 minutes, I'll check with you before offering it to the next person.
Pricing and options
Grand-opening offer: ends 31 December 2026
$500 normally $1,500
What you get in the setup
- Your ready-to-go AI team installed and tailored to your business: Business Manager, Secretary and Tax Accountant
- Integrated with your email and calendar, Google Drive, Microsoft 365 and MYOB
- Inbox triage set up, so urgent emails are flagged and the rest are parked
- Business folders and living spreadsheets for invoices, receipts, jobs and running totals
- Your assistant starts with your computer and stays open on its own screen
- A walkthrough at handover, so you know how to ask for what you need
You stay in control: you create and own your own Grok account. No passwords or billing go through AIBOS.
Let's have a chat
Tell me a little about your business and what's eating your time. I'll get back to you.
Email [email protected]- Based in NSW, Australia
- ABN 12 103 408 976