AIBOS

AI Business Optimisation Solutions

AIBOS

Busy day? I fix that.

I set up a team of AI helpers for your small business, so emails, invoices, reminders and cash flow get handled and you can get back to the real work.

After-hours AI setup: weekdays 4–11pm, weekends all day. No disruption to your workday.

I come to you: home or business, for your demo and setup.

Get in touch See a demo

What we do

I install and configure Grok Box: the Grok Bot AI assistant, set up as an always-on team for your business. A Business Manager, a Secretary and a Tax Accountant, all working in the background. It takes the admin off your plate and tells you about problems before you have to go looking.

Inbox triage

Urgent emails get flagged straight away. The rest are parked neatly so you can deal with them when it suits you.

Invoices and cash flow

Overdue invoices, bills coming due and quotes still waiting are brought to you, not buried. It works with MYOB, Google Drive and Microsoft 365, including Outlook, Teams, OneDrive and your Excel and Word files.

Reminders and jobs

Follow-ups, client queries and upcoming jobs are kept on track, with a nudge when something needs you.

Your own AI team

A Business Manager, Secretary and Tax Accountant that are always on, and always yours.

How it works

  1. Chat

    We have a relaxed chat about your business and where the time goes each week.

  2. Setup

    I set up Grok Box on your computer or a complete kit, connected to MYOB, Google Drive and your Microsoft apps.

  3. Handover

    I show you how it all works, and you're away. Your accounts stay in your name.

Example chats

See the agents at work

Your starter team is three AI agents: a Business Manager, a Secretary and a Tax Accountant. Here's how a normal day might look for a small cleaning business.

Business Manager

Remembers how each client likes things done.

Example chat · Today

New regular: Helen in Glenmore Park. Eco products only. She's got a dog, so the gate has to stay shut. No shoes inside. Fortnightly Tuesdays. Key's under the pot plant by the front door.

Oh, and her oven always needs extra time.

Got it. I've saved these to Helen's client profile:

  • Eco products only
  • Dog at home: keep the gate shut
  • No shoes inside
  • Fortnightly, Tuesdays
  • Key under the pot plant by the front door
  • Extra time for the oven

How much extra time should I allow for the oven?

Make it 30 mins.

Done ✅ Helen's clean is now booked as 3 hours, every second Tuesday from 13 Oct. These notes will appear on her job sheet every time, so whoever does the clean sees them.

Secretary

Keeps your day on track and flags what's urgent.

Example chat · Today

Urgent: Dave (8:00 am, Colyton) emailed at 1:00 am. He can't be home, couldn't get through by phone, and needs to reschedule.

Open slots: Thu 9:00 am or Fri 1:00 pm. Want me to draft a reply for you to approve?

Here's the rest of today:

  • 8:00 am Dave, Colyton (to reschedule)
  • 10:30 am End-of-lease clean, St Marys (5 hrs)
  • 3:30 pm Raj, Kingswood (1.5 hrs)
  • 5:30 pm Pick up supplies, Westline Cleaning Supplies, Werrington

Possible clash: oven and walls were added to St Marys yesterday, about an extra hour. You'd finish near 4:30 pm and be late for Raj.

Good news: Dave's free slot fixes it. St Marys is empty, so start there at 8:00 am and finish about 2:00 pm. Grab the supplies at Westline on the way (around 2:15 pm), then Raj at 3:30. Done by 5:00 with your evening free. Shall I set that up?

Yes, move St Marys to 8, add the supplies run after, and offer Dave Thursday.

Done ✅ St Marys 8:00 am, Westline 2:15 pm, Raj 3:30 pm. Here's a draft for Dave. I won't send it until you approve:

“Hi Dave, thanks for letting us know, and sorry we missed your call. Would Thursday at 9:00 am suit? Jess, Sparkle Cleaning”

Reply send and it's on its way.

Tax Accountant

Logs receipts and keeps your GST in order.

Example chat · Today

Cleaning supplies from Bunnings.

Logged ✅

  • Bunnings, cleaning supplies
  • Total: $86.40 incl. GST
  • GST credit: $7.85 ($86.40 ÷ 11)
  • Saved to Receipts and your October expenses sheet

As you're registered for GST, you can claim the $7.85 back on your next BAS. Supplies used for the business are generally deductible as a business expense (the $78.55 ex-GST amount).

What about my new phone? I use it for personal stuff too.

That one's different. When something is partly private, like a phone or car, you can only claim the business-use portion. If 60% of your use is for work, you claim 60%. A 4-week usage diary helps back that up.

General information only, not tax advice. Check with your registered tax agent or the ATO.

Example chats with a fictional cleaning business. All names, times and amounts are made up for illustration.

See a demo

Here's the kind of morning briefing your AI Business Manager might send you before you've finished your coffee.

Business Manager

Grok Box · 7:02 am

Example with a fictional business

Morning Jess 👋 Here's your briefing for Sparkle Cleaning (fictional). Four things need you today:

Urgent email: Priya Nair's tenants moved out early and she asks if you can fit in an end-of-lease clean before Friday's inspection.

2 overdue invoices:

  • Greenway Cafe: $1,240, 14 days overdue
  • M. Kowalski: $385, 9 days overdue

Want me to send polite reminders?

Supplier bill due Friday: Westline Cleaning Supplies, $640.

Quote waiting 5 days: weekly office clean for Tom Delaney. A quick follow-up might win it.

Everything else (12 emails) is parked in “Later”. Nothing there needs you today.

Thanks. Send both reminders and draft a reply to Priya.

Done ✅ Reminders sent. Your reply to Priya is ready for you to check.

Example with a fictional business. All names, amounts and messages are made up for illustration.

Pricing and options

Special offer: setup fee

$500 normally $1,500

What you get in the setup

  • Your complete, ready-to-go AI team installed: Business Manager, Secretary and Tax Accountant
  • Integrated with your email and calendar, Google Drive, Microsoft 365 and MYOB
  • Inbox triage set up, so urgent emails are flagged and the rest are parked
  • Business folders and living spreadsheets for invoices, receipts, jobs and running totals
  • Your assistant starts with your computer and stays open on its own screen
  • A walkthrough at handover, so you know how to ask for what you need

Your own computer

$500 setup fee (normally $1,500)

  • Grok Box set up on the computer you already have
  • Connects with MYOB, Google Drive and Microsoft 365
  • MYOB Business setup and data import, if you'd like it

Complete kit

$1,500–$3,000 hardware, estimated (depending on your hardware preferences)

  • A high-performance laptop that handles every task with ease, chosen from the best value available at the time
  • A portable second screen, so your AI assistant is always in view
  • Fast and responsive with lots of apps open at once, from email and spreadsheets to MYOB
  • Hardware setup included: cleaned of bloatware, updated and ready to go on day one

Grok Box AI setup is not included. Add the $500 setup fee to have your AI team installed and integrated.

You stay in control: you create and own your own Grok account. No passwords or billing go through AIBOS.

Resources

Helpful links and short videos to get more out of your AI helpers.

Let's have a chat

Tell me a little about your business and what's eating your time. I'll get back to you.

Email [email protected]
  • Based in NSW, Australia
  • ABN 12 103 408 976